Note: If you want to use data validation with workbooks in Excel Services or the Excel Web App you will need to create the data validation in the Excel desktop version first. Use these tips and tricks for working with data validation in Excel. When an Information alert message appears, users can click OK to accept the invalid value or Cancel to reject it. This type of error alert is the most flexible. Inform users that the data they entered is invalid, without preventing them from entering it. When a Warning alert message appears, users can click Yes to accept the invalid entry, No to edit the invalid entry, or Cancel to remove the invalid entry. Warn users that the data they entered is invalid, without preventing them from entering it. Prevent users from entering invalid data in a cell.Ī Stop alert message has two options: Retry or Cancel. You can choose from three types of error alerts: You can also show an Error Alert that appears only after users enter invalid data. Once your users get used to your Input Message, you can uncheck the Show input message when cell is selected option. You set up your Input Message in the second data validation tab. You can move this message if you want to, and it remains visible until you move to another cell or press Esc. This type of message appears near the cell. Input messages are generally used to offer users guidance about the type of data that you want entered in the cell. You can choose to show an Input Message when the user selects the cell. If users enter more than the limit amount, they see an error message. Validate data based on formulas or values in other cells- For example, you can use data validation to set a maximum limit for commissions and bonuses based on the overall projected payroll value. Limit the number of text characters- For example, you can limit the allowed text in a cell to 10 or fewer characters. Restrict times outside a certain time frame- For example, you can specify meeting scheduling between 8:00 AM and 5:00 PM. Restrict dates outside a certain time frame- For example, in an employee time off request, you can prevent someone from selecting a date before today’s date. Restrict numbers outside a specified range- For example, you can specify a maximum percentage input for an employee’s annual merit increase, let’s say 3%, or only allow a whole number between 1 and 100. Restrict entries to predefined items in a list- For example, you can limit a user’s department selections to Accounting, Payroll, HR, to name a few. Among other things, you can use data validation for the following: In the following example, the user has typed abc, which is not an acceptable value in that cell.ĭata validation is invaluable when you want to share a workbook with others, and you want the data entered to be accurate and consistent. For example, you might use data validation to calculate the maximum allowed value in a cell based on a value elsewhere in the workbook. You can use data validation to restrict the type of data or values that users enter into cells. For an introduction to data validation, and how to validate a cell or a range, see Add data validation to a cell or a range. Note: This is an advanced topic on data validation.
0 Comments
Leave a Reply. |
AuthorWrite something about yourself. No need to be fancy, just an overview. ArchivesCategories |